Level One‐ Official Saw Creek business as directed by the BOD or Community Manager. This includes board meetings, committee meetings, and any other activity deemed necessary for the efficient and continued management of community affairs. There is no charge for the use of the room and all official business will take precedence over other uses. It is the responsibility of the Director or Chairperson to contact the Recreation Department at least 1 week prior to the event to ensure availability.
Level Two‐ “Sanctioned Groups” or clubs that meet on a regular basis whose charter is social, sports‐related or charitable and benefits the community as a whole. Certain limited commercial presentations or solicitations may be permitted only when sponsored by SCE, with the approval of the BOD or Community Manager. There is no charge for the use of the room. Groups are responsible for setting up the room and for leaving the facility as they found it. The room may be set up by a staff member for a non‐refundable nominal fee.
Level Three‐ Saw Creek members can rent the rooms for private affairs of a family, social, athletic, or other, non‐commercial activity. The fee for the room is $150.00 (plus tax). All fees must be paid 1 week prior to the event. The Derrenbacher Community Center (DCC) is available only with SCE Management approval for special member occasions (formal events, weddings, etc.). The fee for the DCC is $325.00 (plus tax). Room Rental fees may be waived at the discretion of SCE Management.
In addition to the above, the following shall apply:
- The individual reserving the room must be a member in good standing. Please refer to the current collection policy for details. Renters will be required to obtain written permission from the member to rent the venue on their behalf.
- You must register 14 days prior to the rental date. You must contact the Recreation Department one week prior to your event to confirm your rental. A 72‐hour notice is required for room rental cancellations, or the rental fee will be forfeited. Cancellation refunds will only be paid by check.
- There is a five‐hour time limit for your function. Regular facility room rental hours are:
Monday ‐ Saturday 11 AM – 8 PM, Sunday 11 AM – 5 PM, except for the Community Center Pavilion. The Community Center Pavilion rental hours are 11 AM– 7 PM. Additional fees will apply if your function requires more than the allotted 5‐hour time limit or special accommodations are made for your function. - Party guests shall have access to the function and restroom facilities only. Reserving a room does not automatically entitle guests access to the pools, fitness center, racquetball, tennis courts and other amenities.
a. If a member wishes to provide guests with access to amenities, it must be approved and paid for in advance.
b. Wristbands for guests for the use of the pool must be purchased in advance at Member Services at the current price. No wristbands will be refunded once purchased.
c. Wristband must be picked up 3 days before event at Member Services, no exceptions.
d. Wristbands will only be valid on the date and times for which they are purchased. - Pool parties will be charged automatically to have an additional attendant on duty at $15.00/hour.
- Affordable catering options are available through the Top of World Restaurant. If interested, please call
(570) 588‐6600 or email thetop@sawcreek.org. - You may access the facility or room one hour prior to the function to set up or decorate.
a. Set up of tables and chairs are your responsibility. - You are responsible for facility cleanup of your function (during the allotted 5‐hour time limit).
a. Tables and chairs must be wiped down, folded, and returned to their original location.
b. Pushpins, tacks, glue, and other adhesives are prohibited.
c. No food or garbage may be left behind. It is your responsibility to dispose of all garbage at the Decker Road or Lancaster dumpster area. Do not leave trash in the room or outside of the building. - All rooms will be checked for cleanliness and damage. You will be charged for any expense incurred for cleaning or damages. If significant damages occur during your rental, you may forfeit your opportunity for a future facility rental.
- A limited number of tables and chairs are included in the rental fee for the room. Tables and chairs are also available for rent for private affairs for members at additional costs (listed below).
- Please contact Member Services if an “Open Pass” is required for your guests for your function otherwise, you will be required to register each guest with Public Safety.
When vacating the premises, please leave the room the way you found it!
